AERI Institute 2009

For all Participants

In order to obtain meal tickets, you will need to check into the De Neve dormitories even if you have arranged to stay elsewhere. On-Campus accommodations are included in the conference registration fee and it is strongly recommended that all participants check into De Neve upon arrival. Even if you choose to stay elsewhere, this room will be yours to use through Friday night and will provide you with a place to rest or store items during the day.

Meals

Most meals are included in the conference fee. Meals (breakfast and lunch) will be provided at the De Neve Residential Restaurant. This is a buffet-style dining hall and can accommodate various dietary needs.

Conference participants will need to arrange for their own meals for the following times:

Sunday, July 5: all meals

Monday, July 6: Dinner

Tuesday, July 7: Dinner

Wednesday, July 8:

For those participating in the field trips: Lunch

For those not participating: Dinner

Friday, July 10: Dinner

Saturday, July 11: dinner

A map of additional nearby dining locations is located here (pdf). Please note that Puzzles and Rendezvous are not open during the summer.

Restaurants elsewhere on campus are listed here. Conference participants staying on campus will find that the central campus restaurants are closest to De Neve. Northern Lights and the North Campus Student Center are closest to the department of Information Studies, where some of the conference events are located. If you would like to keep eating at De Neve, you may purchase additional meal tickets for the times above in the lobby.

Dormitory Space

Accommodations on the UCLA campus are available for all conference participants from the evening of Sunday, July 5, 2009 through the evening of Friday, July 10, 2009. If you plan on checking-in on Sunday, July 5, you must contact Josh Sternfeld (aeri@gseis.ucla.edu) prior to your arrival if you have not done so already in your registration form. On-Campus accommodations are included in the conference registration fee. Los Angeles residents may choose to stay off-campus, but please note that off-campus accommodations do not result in a reduced conference fee.

You should indicate on your conference registration form (to be returned with your payment) if you will need dormitory accommodations and if you would like a room for the night of Sunday, July 5, 2009 or for the night of July 11, 2009.

Space is limited for the final Saturday evening (July 11, 2009) and will be available on a first-come, first-serve basis.

Pictures of the dormitories are available here.

Check-In

You will check-in with De Neve directly. The lobby of De Neve is located on the floor above the cafeteria/commons.

You may check-in for your room at any time but the AERI registration desk will be set-up from 12-5 on Sunday and again on Monday morning.

In order to obtain the included meals, everyone needs to check-in even if you are local or will be staying off-campus.

Wireless is available in the lobby, but you will need to bring your own ethernet cable for your room.

The bulk of the conference will take place in De Neve itself. A floorplan of the meeting rooms is available here.

Alternative Accommodations

If you would like to extend your stay or were unable to reserve a room for Saturday, July 11, 2009, you may wish to stay in one of these nearby hotels. With the exception of the UCLA Guest House, the AERI planning committee has not evaluated the quality of these hotels, but they are provided here as they are located near campus.

CLAREMONT HOTEL (website)

Rate: $65.00 per night, plus tax, single bed .

1044 Tiverton Avenue. Los Angeles, California 90024
Main: (310) 208-5957 • Reservations/Info: (800) 266-5957
Fax: (310) 208-2386

“The Claremont’s rooms are always well kept, clean, quiet and comfortable. Relax in our large lobby and enjoy a cup of fresh coffee or tea. Spend the evening taking in the sights of Westwood Village. Walk to the UCLA campus or medical plaza. Whatever your pleasure or needs, our helpful front desk staff is available 24 hours a day to make your stay more comfortable and your visit more pleasant. The Claremont was the first hotel built in Westwood Village by the family that still owns and operates the property today. Its charming fifty three rooms are decorated in much the same fashion as when the hotel was conceived in 1939.”

UCLA GUEST HOUSE (website)

Rate: $139.00 single bed/ $144.00 double bed per night, plus tax.

330 Charles E. Young Drive East. Los Angeles, CA 90095-1466
Phone: (310) 825-2923 • Fax: (310) 825-6108

“The UCLA Guest House is a 61-room hotel located on the beautiful UCLA campus. It’s a convenient place to stay when you visit the area for campus-related activities. Our affordable accommodations include complimentary continental breakfast, wireless Internet access, cable TV and access to free campus shuttle services.”

The UCLA Guest House also offers an Espresso Bar (coffees and tea all day) and guest access to the John Wooden Center and the Sunset Recreation Center (near the conference venue).

HILGARD HOUSE (Website)

Rate: $184.00 single bed/$189.00 double bed per night, plus tax.

927 Hilgard Ave. Los Angeles, CA 90024.
Phone: (310)208-3945 • Fax: (310)208-1972 • Rsrv: (800)826-3934

“The Hilgard House Hotel & Suites is a modern European style hotel located at the southern edge of the UCLA campus in the heart of Westwood Village. Hilgard House is the museum hotel, within walking distance of the Armand Hammer and Fowler museums, and just 10 minutes by car from the new Getty Center.”

The UCLA Community Housing Office also provides a list of nearby hotels and motels.

Please contact Joshua Sternfeld (aeri@gseis.ucla.edu) if you have any questions.